Hospital theatre documentation software that gives your entire team complete paperwork before the first case starts.
Anaesthetic charts printed days ahead. Operative reports dictated before recovery. AI-generated discharge letters and MedCharts — all on your hospital's own stock. No new systems for your nursing staff.
new systems
From patient booking to discharge — every step of the documentation covered.
ApolloScribe coordinates documentation across anaesthetists and surgeons so your nursing staff receive complete paperwork without chasing anyone.
Know every patient risk before they arrive in theatre — not after induction.
Last-minute health discoveries delay your theatre list and put patients at risk. ApolloScribe sends specialty-specific pre-admission surveys days before surgery. Responses flow directly into the patient record so your anaesthetists arrive prepared, not surprised.
When documentation issues arise, they are identified and resolved before admission day — not minutes before the first cut.
- Specialty-specific questionnaires capture full medical history before admission
- AI flags clinical risks across the week's schedule — difficult airway, drug interactions, fasting concerns
- Health issues identified and managed pre-admission, reducing day-of-surgery delays
- Admissions team has patient information ready on the day, with fewer last-minute clarifications
Anaesthetic charts, MedCharts and scripts — printed on your stock, days before surgery.
Once planning is complete, a single print job outputs the entire theatre list's documentation. Patient-specific, pre-filled, on your hospital's own letterhead and chart stock. Your nursing team files documents they recognise into workflows they already know.
Operative reports are generated from the surgeon's voice dictation within minutes of procedure completion — ready before the patient leaves recovery.
- Anaesthetic Chart: pre-filled patient details, allergies, planned technique, drug dosing and ventilation plan
- NIMC MedChart: ACSQHC-compliant, regular medications and PRN orders pre-filled, allergy documentation
- Prescription Scripts: take-home medications authorised by the anaesthetist in advance of surgery
- Operative Report: AI-generated from surgeon voice dictation with embedded intraoperative images
Planned technique
Drug & ventilation plan
Regular medications pre-filled
PRN & allergy documentation
Recovery analgesia
Authorised in advance
Embedded images
Ready within minutes
Audit-ready charts that meet Australian accreditation standards — every patient, every list.
ApolloScribe documentation meets ACSQHC NIMC standards, ANZCA anaesthetic guidelines, and NSQHS Standard 4 (Medication Safety). Charts have been reviewed and approved by hospital pharmacy departments and clinical governance committees.
Typed documentation eliminates illegible handwriting — the leading cause of medication administration errors — and makes every accreditation audit straightforward.
- Allergy documentation appears consistently on every chart, MedChart, and script
- Drug names, doses and routes are typed and unambiguous — fewer pharmacy callbacks
- Operative reports structured with indication, procedure, findings, complications, and follow-up
- Templates continuously refined based on nursing and governance feedback
Before and after ApolloScribe in your theatre
The same theatre list — with and without ApolloScribe.
- Handwritten charts difficult to read — nursing clarifications slow the list
- Surgeons with backlogs of unfinished operative reports days post procedure
- Incomplete MedCharts for patients arriving in recovery
- Last-minute health discoveries delaying first case starts
- Missing postoperative letters holding up discharge
- Compliance gaps surfacing during accreditation reviews
- Complete documentation before theatre — no last-minute scramble
- Operative reports generated within minutes of dictation
- Typed, legible MedCharts — no pharmacy callbacks or dose queries
- Health issues identified pre-admission, resolved before surgery day
- Recovery handovers happen with complete paperwork, every time
- Audit-ready charts demonstrate clinical governance at accreditation
Fully operational in 4 to 6 weeks. No IT infrastructure changes required.
ApolloScribe is used by your anaesthetists. Your nursing staff simply receive better documentation as a result.
Frequently asked questions
What does ApolloScribe do for hospitals?
ApolloScribe coordinates perioperative documentation across the entire theatre team. It sends automated pre-admission surveys to patients, enables anaesthetists to plan all cases days before surgery, bulk-prints anaesthetic charts and NIMC MedCharts on your hospital stock, captures voice-dictated operative reports intraoperatively, and generates AI discharge letters and referrer updates before patients leave recovery. Nursing staff receive better-quality, complete documentation filed into the same workflows they already use.
Does nursing staff need to learn new software?
No. Nursing staff do not need to learn any new software. ApolloScribe is used by your anaesthetists and surgeons to plan and document care. Your nursing team simply receives better-quality, legible, complete documentation — printed on your hospital's own stock and filed into your existing processes. Your filing systems, accreditation trails, and audit processes remain unchanged.
What documents does ApolloScribe generate for each patient?
For each patient, ApolloScribe generates: an Anaesthetic Chart (pre-filled with patient details, allergies, planned technique, drug dosing and ventilation plan); a NIMC MedChart (ACSQHC-compliant with regular medications and PRN orders pre-filled); Prescription Scripts (take-home medications authorised by the anaesthetist in advance); an Operative Report (AI-generated from surgeon voice dictation with embedded intraoperative images); and postoperative patient letters from both anaesthetist and surgeon with post-op care instructions and follow-up plan.
What compliance standards does ApolloScribe meet?
ApolloScribe documentation meets ACSQHC National Inpatient Medication Chart (NIMC) standards including mandatory fields, allergy documentation, and clinical indication recording requirements. Anaesthetic charts align with ANZCA standards for perioperative documentation and record-keeping. Documentation also supports compliance with NSQHS Standard 4 (Medication Safety). Charts have been reviewed and approved by hospital pharmacy departments and clinical governance committees.
How long does implementation take?
Most hospitals are fully operational within 4 to 6 weeks from initial contact, depending on the size of your anaesthesia department. The process involves an initial consultation, a 30-minute anaesthetist onboarding session, a 30-minute administration onboarding session, a 2 to 4 week pilot phase with one anaesthetist, then full rollout to all anaesthetists. No IT infrastructure changes are required.
Ready to end incomplete theatre paperwork?
See a live bulk-print demo using anonymised case data — 30 minutes with your anaesthesia department, no commitment required.
Book a hospital demo