Every patient pre-assessed. Every consult documented. Before you leave the room.
ApolloScribe collects patient history before every appointment, synthesises it into an AI Patient Overview, then generates your Patient Letter, Consult, Snapshot, and Billing summary from a single consultation transcript — in one click.
patient letter
Built for every clinician in the practice.
ApolloScribe has a dedicated workflow for each role — with specialty-specific templates, health check surveys, and document types tailored to how you actually work.
From referral to reviewed documentation — without the admin overhead.
ApolloScribe runs in the background from the moment a patient is booked to the moment their letter is sent.
Walk in knowing everything about every patient.
Before your first appointment of the day, ApolloScribe has already collected each patient's health history, synthesised it with their referral letter, and flagged every clinical concern worth knowing.
Patients feel heard from the first words you say. You ask informed questions from the start. The consult has a focus before it begins.
- Dynamic health check tailored to the presenting complaint — not a generic form sent to every patient
- Red flags and risk alerts surfaced automatically with clinical context and a recommended action
- History gaps and missing documentation identified before the appointment — not discovered mid-consult
- Clinical snapshots from past encounters feed automatically into future Patient Overviews
Every document you need. One click. Zero re-entering data.
ApolloScribe transcribes every consultation using Deepgram's medical-grade speech model — primed with each patient's own clinical terminology for accurate capture even in the moments that matter most.
When the consult ends, generate all four documents simultaneously. Review once, click approve, and ApolloScribe handles the rest.
- Patient Letter — plain-language summary emailed to the patient automatically after review
- Consult Letter — clinical letter to the referring clinician with findings and plan
- Clinical Snapshot — detailed internal record for continuity across encounters
- Billing Summary — MBS items and follow-up actions queued for admin automatically
No patient data sent to AI. Privacy built in, not bolted on.
Every AI operation in ApolloScribe starts with an anonymisation step. Names, dates of birth, Medicare numbers, and all other identifying information are stripped before anything is processed by an AI model.
Patient details are re-injected into the final document after AI processing — so the output is fully personalised, but the AI never saw who it was about.
- No patient names, DOBs, or MRNs sent to AI models — ever
- Consultation transcripts anonymised automatically before AI processing
- Patient details re-injected post-generation — fully personalised output
- All patient data stored on Australian infrastructure
J. Chen · 14/03/1981
[Patient A]
No PII
[Patient A]
J. Chen
Fully personalised
Before and after ApolloScribe
The same practice day — with and without ApolloScribe.
- Opening with "So, how can I help you?" — 5 minutes on background every patient
- Discovering history gaps, allergies, or risk factors mid-consult
- Dictating or typing clinical notes after hours
- Manually re-entering the same information across four document types
- Patients leaving without a written record of what was discussed
- Admin manually copying letters into the practice management system
- "I understand you've been having issues with..." — focused from the first sentence
- Every risk and history gap surfaced before you walk in the room
- Transcription runs live — no post-consult dictation required
- Four documents generated from one transcript in one click
- Patient letter automatically emailed — patients remember what matters
- Billing queued for admin automatically — zero manual hand-off
Frequently asked questions
What is ApolloScribe?
ApolloScribe is an AI-powered clinical documentation platform for Australian medical practices. It automates the full patient documentation workflow: sending pre-consult health check surveys before appointments, synthesising responses and referral letters into an AI Patient Overview with risk flags, transcribing consultations with medical-grade speech recognition, and generating four clinical documents simultaneously from a single transcript with one click.
Which medical specialties does ApolloScribe support?
ApolloScribe supports surgical and medical specialists (ENT, orthopaedics, gastroenterology, and others), anaesthetists and anaesthetic groups, general practitioners (GPs), and practice administrative staff. Each role has a tailored workflow with specialty-specific document templates and health check surveys dynamically configured for the presenting complaint.
How does ApolloScribe handle patient privacy?
ApolloScribe is built with privacy by design. No personally identifiable information (PII) is sent to AI models. The system automatically anonymises patient data — including names, dates of birth, and medical record numbers — before any AI processing occurs, then re-injects patient details into the final generated documents. All data is stored on Australian infrastructure.
What practice management systems does ApolloScribe integrate with?
ApolloScribe integrates with Medical Objects, Clinic to Cloud, Magentus (Genie), VaperTrail, and supports HL7 messaging. These integrations enable automatic syncing of patient demographics, appointment data, and document distribution — eliminating double-handling between ApolloScribe and existing practice management systems.
How quickly can a practice get started with ApolloScribe?
Most practices are set up and running within a few days. ApolloScribe's onboarding team configures your templates, health check surveys, and integrations before go-live. A guided 30-minute demo is the best first step — book one to see the platform running on a case relevant to your specialty.
Ready to walk in knowing everything?
See ApolloScribe running on a case from your specialty — 30 minutes, no commitment.
Book a demo