Clinical letters to the referring GP — via Medical Objects, automatically.
Same-day dispatch via Medical Objects. Health check invitations and patient letters sent automatically — zero manual steps.
Objects
PMS systems
From appointment booked to GP letter delivered — automatically
ApolloScribe sits between your PMS and your clinical network, automating the communications that currently require manual effort.
Clinical letters reach the referring GP's inbox — not their postal address.
Every specialist consultation generates a clinical letter. With Medical Objects, ApolloScribe dispatches that letter directly into the referring GP's secure messaging inbox — auditable, immediate, and without any manual steps from your staff.
No printing. No scanning. No chasing missing referrals weeks later.
- Clinical letters sent via the Medical Objects network to any GP in Australia
- Delivery confirmed — full audit trail of when the letter was sent and received
- Works for initial consult letters, follow-up summaries, and urgent clinical communications
- Referring GP details pulled from the original referral — no manual address lookup
Email in, email out — case lists imported, patient letters sent, all automatically.
For anaesthetists, the surgical week starts with a PDF case list from the surgeon. Forward that email to import@apolloscribe.com — or set up an auto-forward rule once — and ApolloScribe imports the cases automatically. No manual data entry, no re-keying patient names.
Outbound is just as hands-off. Health check invitations go to patients when appointments are created. Post-consult letters go out the moment the clinician approves them.
- PDF case list import — email the surgeon's case list PDF to import@apolloscribe.com and cases are added to your week automatically
- Auto-forward setup available — configure your email client once and every new case list arrives without any manual steps
- Pre-consult health check invitation sent automatically when the appointment is created
- Post-consult patient letter emailed as soon as the clinician approves — no manual send
- Reminder logic built in — patients who haven't completed the health check get a follow-up nudge
Works alongside the practice management system you already have.
ApolloScribe doesn't replace your PMS — it connects to it. Appointment and patient data flows in from your existing system, and clinical letters flow back out via Medical Objects or email.
If your PMS isn't listed, email integration means ApolloScribe can still automate patient communications from day one.
- Clinic to Cloud — patient letter exchange via Medical Objects secure messaging
- Magentus / Genie — appointment and demographic sync via FHIR Partner API and HL7
- VaperTrail — anaesthetic case data via email import
- Best Practice — FHIR via Halo Connect; HL7 messaging
- Halaxy — FHIR API with real-time webhook support
- Xestro — patient letter delivery via email
Clinical correspondence — before and after ApolloScribe
The same referral cycle — with and without integrated dispatch.
- Dictate letter → transcribe → edit → print → post or fax
- Staff manually look up referring GP fax or postal address
- Patient told verbally what to expect — easily forgotten
- Health check reminder requires a phone call from reception
- No record of whether the letter reached the GP
- Letters delayed days or weeks after the consult
- One-click generates clinical letter and dispatches via Medical Objects — seconds, not days
- Referring GP resolved automatically from the original referral
- Patient letter emailed immediately after clinician review — instructions in writing, every time
- Health check invitation sent automatically when appointment is booked; reminders follow if not completed
- Full delivery audit trail — know when the GP received the letter
- Letters dispatched the same day as the consult
Frequently asked questions
Does ApolloScribe integrate with Medical Objects?
Yes. ApolloScribe integrates with the Medical Objects secure messaging network. Clinical letters generated from consult transcription can be dispatched directly to the referring GP's Medical Objects inbox — no printing, scanning, or manual sending required. The referring GP's details are resolved automatically from the original referral, and delivery is confirmed with a full audit trail.
How does the email integration work?
ApolloScribe sends two types of automated emails. First, a pre-consult health check invitation is sent to the patient when their appointment is booked — with a reminder if the survey hasn't been completed before the appointment. Second, a post-consult patient letter is emailed as soon as the clinician reviews and approves the generated document. Both emails are sent under your practice name and branding, with no manual action required from staff.
Which practice management systems does ApolloScribe support?
ApolloScribe works alongside Clinic to Cloud, Magentus/Genie, VaperTrail, Best Practice, Halaxy, and Xestro. The depth varies by system — from secure letter exchange via Medical Objects through to appointment and demographic sync via FHIR API (Magentus, Halaxy) and HL7 (Best Practice via Halo Connect). For all systems, email integration ensures patient communications are automated from day one.
Do I need to change my PMS to use ApolloScribe?
No. ApolloScribe is designed to sit alongside your existing practice management system, not replace it. Your PMS continues to handle scheduling, billing, and patient records. ApolloScribe handles clinical documentation, transcription, and the outbound communications — patient letters by email, clinical letters via Medical Objects. The two systems work in parallel.
How does the PDF case list import work for anaesthetists?
Surgeons typically send their weekly case list as a PDF by email. Forward that email to import@apolloscribe.com and ApolloScribe parses the PDF and adds the cases to your weekly schedule automatically. For practices where the same surgeon sends a case list each week, you can configure a one-time auto-forward rule in your email client so every new list imports without any manual action. Once cases are imported, pre-consult health check invitations are queued for each patient immediately.
Is patient data kept private when letters are sent via Medical Objects?
Yes. ApolloScribe's privacy-by-design architecture ensures no personally identifiable information is sent to AI models during document generation — patient data is anonymised before AI processing and re-injected afterwards. The final clinical letter dispatched via Medical Objects is a complete, clinician-reviewed document sent through an encrypted, auditable secure messaging network compliant with Australian healthcare data requirements.
See your clinical letters go from consult to GP inbox — same day.
A 30-minute demo covering your PMS, your Medical Objects setup, and exactly how letters flow from the consult room to the referring GP's inbox without a single manual step.
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